Job Title
PROGRAM-ME ASSISTANT, G5
Department/ Office
UNITED NATIONS HUMAN SETTLEMENTS PROGRAM-ME
Duty Station
NAIROBI
Posting Period
29 December 2010-28 January 2011
Job Opening number
10-PGM-UN HUMAN SETTLEMENTS PROGRAM-ME-18222-R-NAIROBI
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Org. Setting and Reporting
The United Nations Human Settlements Program-me, UN-HABITAT, is the United Nations agency for human settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all. The post is located in the Global Division, Urban Design and Planning Services Unit.
Responsibilities
Under the supervision of the Chief, Urban Design and Planning Services Unit the incumbent will perform the following duties:
1. Assist in the coordination of program-me planning and preparation work; Monitor status of program-me proposals and receipt of relevant documentation for review and approval.
2. Compile, summarize and present basic information on specific program-me and related topics or issues.
3. Review project document on cost plans and compliance with relevant rules and procedures; Distribute project documents to relevant parties upon approval.
4. Review budget revision, verify availability of funds, ensure necessary approval and entry in computerized budget system.
5. Serve as focal point for administrative coordination of program-me implementation activities; Obtain necessary clearance, process and follow-up on administrative actions.
6. Compile, summarize and enter data on project delivery; Draft related status reports, identify shortfalls in delivery, budget overruns etc and bring to the attention of the management.
7. Draft correspondence on budget related issues and prepare and update periodic reports, briefing notes, graphic and statistical summaries, accounting spreadsheets etc.
8. Provide general office assistance; Respond to complex information requests and inquiries; Review, log and route incoming correspondence; Set up and maintains files/records; Organize meetings, workshop and handle routine administrative tasks.
9. Provide guidance/training to new/junior staff.
10. Perform other duties as assigned.
Competencies
Professionalism: Knowledge of internal policies, processes and procedures generally and in particular those related to program-me administration. Understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related units. Ability to work well with figures, undertake basic research and gather information from standard sources. Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Remains calm in stressful situations.
Communication: Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify, and exhibits interest in having two-way communication; Demonstrates openness in sharing information and keeping people informed.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others' ideas and expertise; Places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position;
Planning & Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; uses time efficiently.
Education
Completion of Secondary education or equivalent. Supplemental course in Office administration/management, program-me management or other related field desirable.
Work Experience
A minimum of five years of progressive responsible experience in administrative services, program-me management or related fields are required.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required and acceptable knowledge of French is necessary. Knowledge of another UN official language an advantage
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Assessment Method
Evaluation of qualified candidates for this position may include a substantive assessment which may be followed by a competency-based interview.
Special Notice
All applicants are strongly encouraged to apply online as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. Online applications will be acknowledged where an email address has been provided.
If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists, please send an email to recruitment@unon.org, quoting the job opening number in the subject header of your email.
Special Notice
Appointment against this post is on a local basis. External candidates will be considered only when no suitable internal candidate from the duty station is identified. The candidate is responsible for any travel expenses incurred in order to take-up the appointment. Staff members are subject to the authority of and assignment by the Secretary-General. All staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
Closing Date: Friday, 28 January 2011
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